Good morning, good afternoon, good evening. Everybody, welcome back to another video from Digital Pages. In this video, I am going to discuss five different areas where you can leverage Chart GPT to save your time, make your work more effective, and become a star in your organization.
Let me start with the first one: ideas to solution. The other day, one of my clients gave me a list of 100 different problems or challenges, which was generated from a brainstorming session conducted internally. I was asked to go through this list and come up with various solutions or ideas that can be implemented to drive improvements. I used Chart GPT to generate a list of potential ideas against the pain points provided by the client. This included ideas for simplification, standardization, and intelligent automation.
You can use Chart GPT to understand and define the business problem or goal. You can generate ideas, evaluate and prioritize them, refine and combine ideas, develop detailed solutions, gather feedback and iterate, and finalize and implement solutions. You can also monitor these solutions.
Let me take an example here: a value stream that is familiar to me and maybe to some of you, source to pay. Anyone from a procurement and accounts payable background would understand this. You can use this as an example to apply in any of your specific value streams. The concept remains the same.
So, I’m going to ask Chart GPT to give me a list of process improvement ideas in source to pay. It provides me with an extensive list, some really interesting ones. Let me pick one of those ideas from here, and I want to build a specific problem related to this. The current payment to supply takes, on average, 90 days from the time the invoice is received. This is affecting supply relationships, causing a loss of discount and delay in future good delivery, which impacts production.
Chart GPT created a very detailed problem statement for me. Now, I want to create a Six Sigma project business case and a project charter using the above problem statement. As you can see, I got a complete draft of the business case and charter. Let me copy this to our document. All we need to do now is make the relevant edits and fill in the details to the template.
Let’s now use Chart GPT to create a SIPOC (Suppliers, Inputs, Process, Outputs, Customers) in a table format. There you go, copy that to the document as well. You can further refine this according to your real use case.
Let me ask if I need to build a graphic chart and a team charter in table format. Copy that to the document as well. Similarly, you can take help to draft a process map. You can also come up with a list of root causes in a fishbone template. You can also run analysis and generate potential solutions. Or you can go very specific and ask for potential solutions, including technologies such as RPA, AI, generative AI, standardization, and simplification. Once you get a list of ideas, you can probably pick one of them, leverage AI for invoice data extraction and verification. And I am going to ask Chart GPT to create a solution design document, followed by a process design document. All I need to do is use this template to edit and build relevant documents as needed. It can also perform some data analysis by copying the data into the Chart GPT. But be mindful of compliance procedures in your organization. You can ask specific questions, such as calculating R-square value or if you are using another software for data analysis, it can help you create a list of steps or functions you need to use for performing these steps in that software. It can also guide you to create visualizations with the given data and provide specific instructions to build them on Google Sheets or Excel Sheets.
Another area is best practices and benchmarking. You can build prompts specific to your industry and find out which company is performing best in supplier payment. For example, in the automotive industry, and how they do it. I think you guys now have an idea and can explore and practice and build the prompts according to your needs.
I hope you guys found this video useful. Please don’t forget to like the video and subscribe to my channel. Looking forward to seeing you in the next video. Have a good day and take care.
