Right now, getting into deep focus is one of the hardest things to do with all these distractions that we face every day. But if you know how to use AI, I will show you how you can use this secret prompt formula to get an effective focus routine that will actually increase your total attention span and manage your tasks effectively.
Before I show you how to use ChatGPT to create a custom organization plan, we first need to start with the basics. Getting in deep focus requires some deep planning. I will show you the three steps you need to follow so we can then supercharge them with AI.
Step Zero: Before even starting to organize your tasks in today’s digital environment, you are constantly bombarded with distractions that keep you away from doing your work, studies, and self-improvement. That’s why first off, you need to stay clear of any distractions. If you have anything else important to do, do it now. Because if not, you will be constantly thinking of that thing you still have to do, and you won’t be 100% focused. If you have too many big projects running, you need to stop, pick and choose one main task that you will do down to the last step.
After that, you might come into another problem, which is being too overwhelmed with too many tasks. This is called analysis paralysis, being overwhelmed by choosing and organizing your tasks before even having started. According to the Journal of Personality and Social Psychology, adding options can make a choice situation less, rather than more, attractive for people. Sometimes people prefer it if others make the choices for them.
Alright, so let’s start with the step-by-step plan. The first step is to prioritize your tasks. Some tasks are more important than others. For that, you can use something like the Eisenhower Matrix to know what you should do first. You prioritize them into four quadrants. In the upper part, you put the important tasks, and in the lower part, you put the less important tasks. On the left, you put the urgent tasks, and on the right, the less urgent tasks. Like this, you know exactly what to do first and go along as you do.
The second step is breaking down the larger tasks into smaller tasks. Now, you have to do this only if you are stuck and don’t even know where to start. Sometimes when we set ourselves up to do a task that seems doable, but in reality, you never do it because it’s either too general or concise. For that, you need to write down exactly what you are going to do, almost as if you’re doing a little tutorial for yourself. But remember that you don’t have to get an analysis paralysis. You can even skip this step if you already feel confident enough to confront your tasks.
And most importantly of all, you have to stick to the plan. The third and final step of the deep focus protocol is time management. What you really need is a strict time schedule to set aside a part of your day to really focus on the tasks that you’ve been procrastinating. When you don’t set yourself a deadline, it is most likely that you’ll say to yourself that you’ll do it tomorrow. But there is no tomorrow.
So, enter ChatGPT with this custom prompt code interface, which you can find on our GitHub in the description. You just have to input the tasks that you want to do and their importance level, set up the time you have available, and state also the current time that you are in. For example, I’ll just have to go here and copy the prompt. Next, I can go to ChatGPT and just paste the prompt. Now, all you need to do is type in your command. So, for example, I want to go to the gym, which has a priority level of 10, of course. Then, I also want to read a book, meditate, and journal. I’ll give myself around three hours to do all this, and currently, it’s 9 A.M. in the morning.
ChatGPT will create a custom table and will automatically organize all your tasks. You see, this prompt not only gives you a guide for time management, but it even gives you small productivity tips, an Eisenhower Matrix prediction, and a Pomodoro time block.
Now, I have also redesigned the prompt to a more simplified version, which is faster and more efficient but doesn’t include the Eisenhower column or Pomodoro time block. It works the same way. You copy-paste it from the GitHub into ChatGPT, and you can use other tasks. But I will just copy and paste the same tasks and add in the time from before. You can see that this table is more straight to the point and has also an evidence-based technique that you can use.
So now you know how you can use ChatGPT to supercharge your task workflow. I hope you can implement this in your daily routine as this was, for me, a huge time saver. Remember, the code is in our GitHub, linked in the description. And while you’re there, you can like this video and comment down below if this was helpful or not. And always remember, efficiency first and strive for success.
